Hosted~FTP~’s file retention policy feature allows admins to set-up rules in your infrastructure, and when those criteria are met, to automatically delete files in your account. This feature is available starting at the Enterprise T2 bundle and above.
*Note: Please carefully read the rules and syntax parameters before activating your file retention policy. This is a destructive process that will permanently delete your files and be unrecoverable. Please contact our support team for any advanced setup requirements.
Going to the Policy tab, you’ll find a list of your existing policies in place to manage, or add a new policy. Click on the Add button located on the right-side menu to add a new policy. Please see table below to understand what to input into each field.
|Policy Name||Name of the policy|
|Action||Default is Delete. Cannot be changed.|
|User +||Use a * to include all users in your account, or add specific users and separate by a space
|This example entry includes 3 different users as the folder owners separated by a space:
User1 User-2 User_3
|User –||Exclude users who you do not want to be affected by this policy||Same rule applies as User +|
|Folder +||Use a * to include all folders, or specify the folder path (You can enable the include subfolders option).
Multiple folder paths are separated by a space, whereas spaces in the folder path are replaced with a \s
|This example entry includes 2 folder paths with a space:
/Mainfolder/sub folder and /Mainfolder/sub folder 2
|Folder –||Exclude folders here separated by a space between multiple folder paths||Same rule applies as Folder +|
|File +||Use a * to include all file extensions, or include specific file extensions and separate by a space||This example entry includes 3 different file extensions separated by a space:
.CSV .TXT .PDF
|File –||Exclude file extensions here||Same rule applies as File +|
|Other Criteria||Default is The uploaded date is older than. Cannot be changed.|
|Time Amount||The amount of the unit specified|
|Time Unit||Select your unit to measure the time amount: days, weeks, months, years|
|Active||Check marking this option will enable the policy. Un-checking the option will disable the policy.||The rule will only run once a day, overnight.|
Once your settings have been confirmed, please click on Save to keep your policy saved. If the Active checkbox is enabled, as a result, it will also turn on the policy immediately. The policy will run only once a day overnight, you will not see the results until the next day.