The users tab is available to the administrator(s) on the account. It is the interface that creates and manages users entirely.
What is a user?
A user is a login credential created by the admin to share specific folders and files in their own infrastructure.
Description: There are 5 main types of users that help differentiate authority and control in your account.
|Admin||Owner of the account. Full access/Permissions. Contains all features i.e create operation admins, users, managed users, setup and configure user settings and has access to branding and account tab (billing).|
|Operations Admin:||Full access/Permissions. An ability to create, setup and configure users and managed users. No access to the account tab (billing)|
|Group Admin||A group admin can create users only in their specific group and assign account storage and bandwidth limits to the overall group.|
|User||Full access/permissions. Can manage own account settings/credentials, create contacts, use the plugin, send and request (i.e receive files) from any email address.|
|Managed User||Full or read-only access on folders and files. Can create contacts, use the plugin, send and request (i.e receive files) from any email address.|
The home link allows you to review your current list of users, user status, and usage. Add, configure and delete users or import multiple users simultaneously.
|Search||Search for a specific user by name, username or email address.
|Users List||View all current users and their name, username, email address, storage, bandwidth, if 2 step authentication has been enabled and quota limits and usage.
|User||A user in your account. Click to view, manage or delete user settings and information.
|Add||Add a new user by email address or by upgrading an existing contact. Sends an activation email to the user enabling them to log in. Full user options are available by clicking the user after completion.
|Add Username||Create a custom username and password. It does not require an email address. Full user options are available after user completion.
|Import Users||Add multiple contacts, users or shared folders simultaneously.
Additional settings appear after the login credentials have been finalized and saved.
|Login||by proxy using the admin password and gain full access to a user’s account.
|Change Username||Change username used to access the user’s account.
|Password Change||Change the password used to access the user’s account.
|Email i.e Add||Link an email address to this user to enable email notifications. Sends an activation email to the user allowing them to log in.
|Time Zone||Specify the time zone for the user
(affects time stamps for logs).
|Country||Specify the geographic location for the user.
|Language||Specify the language of the user.
|Signature||Create a signature to appear at the end of each message you send. This account level signature typically contains references to confidentiality, privacy, copyright policy and general contact information.
Scrolling down the user’s settings you will find the advanced options list. Add additional security features, configure storage and bandwidth quotas, link an email, specify the default FTP folder, set up notifications, show imports in specified folders and set up public keys.
|Active||Activate or deactivate the user. Deactivated users will no longer have account access via a web browser or FTP client.|
|Admin||Make the user an admin. User admins have full access/permissions and include all features including the ability to create new users and managed users.|
|Force FTPS/SFTP||Force user to connecting using secure FTPS or SFTP protocols when using an FTP client.|
|Add a Storage Quota||Limit the maximum amount of storage a user can occupy in your remote site.|
|Add a Bandwidth Quota||Limit the maximum amount of bandwidth a user can use in your account.|
|Delete mail after &
Show mail in the FTP Folder
|Deletes mail events (located in the Home tab) after a certain amount of days.
Reveal all mail events in a specified folder. This folder will appear in your root directory.
|Default FTP folder||Force the user into a specific folder upon login using a web browser by specifying the default FTP folder i.e: hosted FTP.
NOTE: User will still need to specify default remote
|Save import results in FTP folder||Enable and specify import results into a specified folder.|
|Notify me when (Sent, received, both)||Enable notifications upon successful sent and/or received mail event.|
|Ask a security question during a password reset||Specify a security question and answer upon password reset to add additional security measures.|
|Add an attachment with download instructions||Adds download instructions to every sent file. Recipients will receive the download instructions in their email inbox.
(only works for recipients that have an email specified)
|Use a public key for SFTP authentication||Enable and set up PKI keys for this user.|
|Enforce compliance for this user||For Enterprise T2+ bundles, enabling this policy will enforce the user to follow specific user settings in order to be compliant (CJIS)|
|Enforce password policy for this user||Enforces a password guideline policy that the user must follow the next time the password is reset|
|Force only secure protocols for this user||Forces the user to only be able to use HTTPS/FTPS/SFTP protocols when logging in|
|Apply IP whitelist for this user||For Enterprise+ bundles, input IP addresses or IP address ranges in the blank field that will only allow these specific IP addresses to login to the user|
|Web (https) logins for this user||Allows the admin to select if the user can login via web browser (using a password or no access)|
|Non-web (ftp/ftps/sftp) logins for this user||Allows the admin to select if the user can login via FTP/FTPS/SFTP protocols (using a password or no access) Note: SFTP can still login using PKI key pairs.|